The Purchasing Department is responsible for all Purchase Orders processed for the District. We review account strips and verify that each school or department follows Board Policy.  Competitive solicitations are generated by the Purchasing Department, including Invitations to Bid (ITB), Requests for Proposals (RFP), Invitations to Negotiate (ITN), Requests for Qualifications (RFQ), Formal Quotes (ITQ) and Sole Source (SS) solicitations.

Putnam County School District is now active on Central Bidding, an e-Procurement platform. Going forward, the Purchasing Department will publish all competitive solicitations through Central Bidding. Prospective vendors can sign up to be notified of upcoming competitive solicitations. This is available at the following link: Central Bidding - Buying Services: Putnam County School District (centralauctionhouse.com)

It is the responsibility of the Purchasing Department to purchase goods and services that best contribute to improving student achievement.

This site will serve as a general guide.  Specific questions and concerns not addressed here should be directed to the Purchasing Coordinator.

Copier Leases
Please send in a formal request on your letterhead along with the proposal for the replacement or addition of new equipment.  Your letter needs to state the reason for the change and any cost saving your center will have. Include the contract you are referencing on your request.

This will be taken to the Board for approval prior to issuance of a purchase order.  The Coordinator of Purchasing will be responsible for signing all lease agreements.

Vehicle Purchases
Please make sure that Judy Woodard at the Transportation Department reviews and approves new vehicle requests.  Have Mrs. Woodard initial your request.  She is able to verify information from the State Contract on purchases over $25,000.

All vehicles are to be delivered to the Transportation Department.  Judy Woodard will take receipt and verify the documentation.  This will expedite registration and title transfers.

What about PCSD furniture?
The Inventory Specialist, Josh Speicher, of the purchasing department is responsible for each purchase of tangible personal property costing more than $1000 per item.  Each school year a physical inventory of all tangible personal property is conducted for each school site and each department within the school system.

Note: Disposition Forms are available at NEFEC Print Shop. Stock #03902 , Disposition Forms, 25 forms per package $ 4.28 Please contact Josh Speicher if forms are needed immediately.

What about Surplus?
The surplus section of the purchasing department is responsible for each item declared unusable at the school level.  Items usable are transferred to schools or departments on an as needed basis.