Sole Source
The use of a Sole Source purchase is provided by Florida Administrative Rule 6A-1.012. The School Board can waive the competitive bid process when the responsible Administrator, Manager, Director, or Principal have made a written justification that there is only one source available to supply a commodity or service. Upon approval of single/sole source request, the Purchasing Department will post notice of intended single/sole source purchase for a minimum of (7) seven business days.
If you believe you have a "like" product, please contact the Purchasing Department via purchasing@my.putnamschools.org. "Like" shall mean equal, equivalent, and/or identical. If the Purchasing Department does not receive "like" product information during the posting period, the purchase order shall be issued to the listed vendor.
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, and School Board Policy 6326 or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
Vendor | Description | Begin Posting Date | End Posting Date | Notice of Intended Decision | ||
|---|---|---|---|---|---|---|
School Bus and District Vehicle Batteries | Bohannon Battery | The Transportation department needs bus and vehicle batteries on an as-needed basis, and in an urgent, timely manner. Bohannon Battery is the only supplier that can reliably meet our specific needs for product freshness, immediate delivery, and comprehensive support services. After conducting a market review and evaluating available options, it is clear that no other supplier can fulfill these critical requirements. Therefore, awarding a sole-source contract to Bohannon Battery is in the best interest of the Putnam County School District to ensure uninterrupted and safe transportation services for our students. | 10/31/2024 | 11/08/2024 | Bohannon Battery | |
Thomas Bus Parts | Tom Nehl Truck Company | The Transportation department needs various bus parts that are proprietary to the District's School Buses. Reasoning for Sole Source: Tom Nehl Truck Company, located at 417 S. Edgewood Avenue, Jacksonville, FL 32254 is the only Authorized and sole source Freightliner dealership in the Jacksonville Market including Clay County. | 10/31/2024 | 11/08/2024 | Tom Nehl Truck Company | |
FL DOE Civics Room Blocks Groups | Hotel Duval | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for the FL DOE Civics Room Blocks Groups event in the Tallahassee, FL area that will require hotel accommodations. We anticipate needing approximately 195 room nights total. Participants attending the event will need accommodations April 6, 2025 through April 9, 2025, and April 13, 2025 through April 16, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: If not booked with this hotel, then the event would not be able to occur on the necessary dates as indicated above. There would not have been adequate time to post for bids or proposals. Event Space in Orlando fills quickly and if we are not able to utilize this contract, we will miss out on the space. | 9/12/2024 | 9/24/2024 | Hotel Duval Board Approved 10/1/2024 | |
Florida Collaborative Leadership Event | Marriott Orlando Downtown | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for the Florida Collaborative Leadership Event in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 270 room nights total. Participants attending the event will need accommodations March 24, 2025 through March 26, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: If not booked with this hotel, then the event would not be able to occur on the necessary dates as indicated above. There would not have been adequate time to post for bids or proposals. Event Space in Orlando fills quickly and if we are not able to utilize this contract, we will miss out on the space. | 9/12/2024 | 9/24/2024 | Marriott Orlando Downtown Board Approved 10/1/2024 | |
Florida Collaborative Leadership Event | Marriott Orlando Downtown | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for the Florida Collaborative Leadership Event in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 270 room nights total. Participants attending the event will need accommodations January 13, 2025 through January 14, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: If not booked with this hotel, then the event would not be able to occur on the necessary dates as indicated above. There would not have been adequate time to post for bids or proposals. Event Space in Orlando fills quickly and if we are not able to utilize this contract, we will miss out on the space. | 9/12/2024 | 9/24/2024 | Marriott Orlando Downtown Board Approved 10/1/2024 | |
Florida Collaborative Leadership Event | Marriott Orlando Downtown | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for the Florida Collaborative Leadership Event in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 405 room nights total. Participants attending the event will need accommodations September 30, 2024 through October 2, 2024, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: If not booked with this hotel, then the event would not be able to occur on the necessary dates as indicated above. There would not have been adequate time to post for bids or proposals. Event Space in Orlando fills quickly and if we are not able to utilize this contract, we will miss out on the space. | 9/12/2024 | 9/24/2024 | Marriott Orlando Downtown Board Approved 10/1/2024 | |
FL DOE 2025 Summer Literacy Institute | Marriott Orlando World Center | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for the FL DOE Summer Literacy Institute event in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 1755 room nights total. Participants attending the training session will need accommodations June 15, 2025 through June 18, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This hotel contract is for the FL DOE 2025 Summer Literacy Institute event. If not booked with this hotel then the program would not be able to occur in Summer 2025 as there would not have been adequate time to post for bids or proposals. Event Space in Orlando fills quickly and if we are not able to utilize this contract, we will miss out on the space. | 8/29/2024 | 9/6/2024 | Marriott Orlando World Center Board Approved 9/11/2024 | |
FL DOE 2025 Regional Literacy Institute | Marriott Orlando World Center | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for the FL DOE Regional Literacy Institute event in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 1200 room nights total. Participants attending the training session will need accommodations June 15, 2025 through June 26, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This hotel contract is for the FL DOE 2025 Regional Literacy Institute event. If not booked with this hotel then the program would not be able to occur in Summer 2025 as there would not have been adequate time to post for bids or proposals. Event Space in Orlando fills quickly and if we are not able to utilize this contract, we will miss out on the space. | 8/29/2024 | 9/6/2024 | Marriott Orlando World Center Board Approved 9/11/2024 | |
Tower Garden® | The Juice Plus+ Company | The Department of Federal Programs for Putnam County School District is responsible for overseeing the logistics of various Agriculture learning initiatives throughout the District's Schools. These projects require specialized Tower Garden® systems. Description of this system provided by The Juice Plus+ Company and notice of this request is provided in the following documentation: Reasoning for Sole Source: The Tower Garden® by Juice Plus+® is a patented product. This product cannot be found for sale in any retail establishments. Under these conditions, the Tower Garden® and its accessories can be considered to be a sole source product. | 8/22/2024 | 8/30/2024 | The Juice Plus+ Company Board Approved 9/3/2024 | |
Crescent City Jr.-Sr. High School - Welding Shop Fume Control System | Lincoln Electric | The Career and Technical Education (CTE) Department is handling the logistics for the new welding shop implementation at Crescent City Jr.-Sr. High School. This will require the installation of a fume control system. Description of this system provided by Lincoln Electric is listed in the following documentation: Reasoning for Sole Source: The custom-engineered weld fume system engineered by Lincoln Electric meets the specific needs of CTE and contains a unique combination of mechanical and electrical components that will ensure the smoke and debris will not affect the other shop areas and also the various classrooms that are in the CTE wing. | 5/13/2024 | 6/4/2024 | Lincoln Electric Board Approved 6/18/2024 | |
FDOE BSI Academy | Avanti Palms Resort and Conference Center | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for FDOE BSI Academy training sessions in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 950 room nights total. Participants attending the training session will need accommodations Sunday July 14, 2024 through Thursday July 18, 2024, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This hotel contract is for the FLDOE BSI Summer Academy. This contract was already negotiated prior to NEFEC being asked to be the fiscal agent responsible for signing the contract and paying the final bill. If not booked with this hotel than the program would not be able to occur in Summer 2024 as there would not have been adequate time to post for bids or proposals. This is event is a requirement of attendance for all schools who are under the Bureau of School Improvement review. | 4/30/2024 | 5/13/2024 | Avanti Palms Resort and Conference Center Board Approved 5/21/2024 | |
FDOE Teacher Lead Network Training | Orlando Marriott Lake Mary | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for Teacher LEAD Network training sessions in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 110 room nights total. Participants attending the training session will need accommodations Monday October 28, 2024 through Wednesday October 30, 2024, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This is the preferred location for the FLDOE Bureau of Educator Recruitment & Recognition. This location had all the dates needed and was filling fast so if not booked early, we would miss out on the space. These meetings have been held at this location in 2023-2024 and they are familiar with NEFEC programs and expectations. | 4/30/2024 | 5/13/2024 | Orlando Marriot Lake Mary Board Approved 5/21/2024 | |
FDOE Teacher Lead Network Training | Orlando Marriott Lake Mary | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for Teacher LEAD Network training sessions in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 110 room nights total. Participants attending the training session will need accommodations Wednesday February 5, 2025 through Friday February 7, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This is the preferred location for the FLDOE Bureau of Educator Recruitment & Recognition. This location had all the dates needed and was filling fast so if not booked early, we would miss out on the space. These meetings have been held at this location in 2023-2024 and they are familiar with NEFEC programs and expectations. | 4/30/2024 | 5/13/2024 | Orlando Marriot Lake Mary Board Approved 5/21/2024 | |
FDOE Purple Star Meeting | Orlando Marriott Lake Mary | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for the FLDOE Purple Star meeting in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 50 room nights total. Participants attending the training session will need accommodations Wednesday January 22, 2025 through Thursday January 23, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This is the preferred location for the FLDOE Bureau of Educator Recruitment & Recognition. This location had all the dates needed and was filling fast so if not booked early, we would miss out on the space. These meetings have been held at this location in 2023-2024 and they are familiar with NEFEC programs and expectations. | 4/30/2024 | 5/13/2024 | Orlando Marriot Lake Mary Board Approved 5/21/2024 | |
FDOE Purple Star Meeting | Orlando Marriott Lake Mary | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for the FLDOE Purple Star meeting in the Orlando, FL area that will require hotel accommodations. We anticipate needing approximately 50 room nights total. Participants attending the training session will need accommodations Wednesday April 23, 2025 through Thursday April 24, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This is the preferred location for the FLDOE Bureau of Educator Recruitment & Recognition. This location had all the dates needed and was filling fast so if not booked early, we would miss out on the space. These meetings have been held at this location in 2023-2024 and they are familiar with NEFEC programs and expectations. | 4/30/2024 | 5/13/2024 | Orlando Marriot Lake Mary Board Approved 5/21/2024 | |
High Impact Teacher Corps Program Training | Hilton St. Petersburg Carillon Park | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for High Impact Teacher Corps Program training sessions in the St. Petersburg, FL area that will require hotel accommodations. We anticipate needing approximately 100 room nights total. Participants attending the training session will need accommodations Monday October 7, 2024 through Wednesday October 9, 2024, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This is the preferred location for the FLDOE Bureau of Educator Recruitment & Recognition due to many High Impact teachers coming from that region. This location had all the dates needed and was filling fast so if not booked early, we would miss out on the space. Similar meetings have been held at this location in 2023-2024 and they are familiar with NEFEC programs and expectations. | 4/30/2024 | 5/13/2024 | Hilton St. Petersburg Carillon Park Board Approved 5/21/2024 | |
High Impact Teacher Corps Program Training | Hilton St. Petersburg Carillon Park | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for High Impact Teacher Corps Program training sessions in the St. Petersburg, FL area that will require hotel accommodations. We anticipate needing approximately 100 room nights total. Participants attending the training session will need accommodations Monday February 24, 2025 through Wednesday February 26, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This is the preferred location for the FLDOE Bureau of Educator Recruitment & Recognition due to many High Impact teachers coming from that region. This location had all the dates needed and was filling fast so if not booked early, we would miss out on the space. Similar meetings have been held at this location in 2023-2024 and they are familiar with NEFEC programs and expectations. | 4/30/2024 | 5/13/2024 | Hilton St. Petersburg Carillon Park Board Approved 5/21/2024 | |
High Impact Teacher Corps Program Training | Hilton St. Petersburg Carillon Park | The North East Florida Educational Consortium (NEFEC) will be handling the logistics for High Impact Teacher Corps Program training sessions in the St. Petersburg, FL area that will require hotel accommodations. We anticipate needing approximately 50 room nights total. Participants attending the training session will need accommodations Tuesday May 27, 2025 through Wednesday May 28, 2025, and Meeting Space arrangements listed in the following documentation: Reasoning for Sole Source: This is the preferred location for the FLDOE Bureau of Educator Recruitment & Recognition due to many High Impact teachers coming from that region. This location had all the dates needed and was filling fast so if not booked early, we would miss out on the space. Similar meetings have been held at this location in 2023-2024 and they are familiar with NEFEC programs and expectations. | 4/30/2024 | 5/13/2024 | Hilton St. Petersburg Carillon Park Board Approved 5/21/2024 |
The North East Florida Educational Consortium (NEFEC) will be handling the logistics for a ISRD training session in the Gainesville, FL area that will require hotel accommodations. We anticipate needing approximately 380 room nights total. Participants attending the training session will need accommodations Tuesday June 20,2023 through Thursday June 22, 2023, and Meeting Space arrangements listed in the documentation below.
Documentation
The Putnam County School District is seeking qualified vendors to Provide Multiple Network Data Center Switches and required components. These items will need to include product maintenance and technical support. The specifics will be listed in the documentation below.
Documentation
The North East Florida Educational Consortium (NEFEC) will be handling the logistics for Three Separate training sessions and will require hotel accommodations. We anticipate needing approximately 1425 room nights total. Participants attending the first training session that will be from Monday, October 2, 2023, through October 5, 2022 will need 450 room nights. Participants attending the second training session that will be from Monday, March 25, 2024 through March 28, 2024 will need 480 room nights. Participants attending the final training session on Monday, June 3, 2024 through Thursday June 6, 2024 will need 495 room nights.
Documentation
The North East Florida Educational Consortium (NEFEC) will be handling the logistics for a ISRD Winter Institute training session in the Gainesville, FL area that will require hotel accommodations. We anticipate needing approximately 510 room nights total. Participants attending the training session will need accommodations Monday January 22,2024 through Thursday January 25, 2024, and Meeting Space arrangements listed in the documentation below.
Documentation
The North East Florida Educational Consortium (NEFEC) will be handling the logistics for two FDOH Lead Network training sessions in the Lake Mary, FL area that will require hotel accommodations. We anticipate needing approximately 220 room nights total for these events. Participants attending the first training session will need accommodations Wednesday October 25,2023 through Thursday October 26, 2023 for 55 occupants per night. The second session being held on Monday March 4, 2024 through Tuesday March 5, 2024 for 55 occupants per night. Meeting Space arrangements will need to be provided at both events.
The North East Florida Educational Consortium (NEFEC) partnering with the Department of Education will be handling the logistics for three Coach Endorsement training sessions. Hotel accommodations in the St. Petersburg area will be necessary for all events. We anticipate needing approximately 1200 room nights total. Participants attending the training sessions will need accommodations Monday October 9,2023 through Wednesday October 11, 2023, for 150 occupants per night.
The second session being held Monday November 27, 2023, through Tuesday November 28, 2023, for 150 occupants per night. The last training session will be held Tuesday February 20, 2024, through Thursday February 22, 2024, for 150 occupants per night. Meeting Space arrangements will need to be provided at all three events.
The North East Florida Educational Consortium (NEFEC) will be handling the logistics for two FLDOE Just Read Florida Training Sessions. The events will be held in the Jacksonville, Florida region and will require hotel accommodations.
We anticipate needing approximately 425 room nights total for these events. Participants attending the first training session will need accommodations Monday October 9,2023 through Wednesday October 11, 2023, for 85 occupants per night. The second session being held on Monday November 27, 2023, through Tuesday November 28, 2023, for 85 occupants per night. Meeting Space arrangements will need to be provided at both events.
The North East Florida Educational Consortium (NEFEC) will be handling the logistics for FLDOE Just Read Florida Coach Endorsement Training Session. The event will be held in the Jacksonville, Florida region and will require hotel accommodations. We anticipate needing approximately 225 room nights total for this event. Participants attending the first training session will need accommodations Tuesday February 20,2024 through Thursday February 22, 2024, for 75 occupants per night. Meeting Space arrangements will need to be provided at both events.
The North East Florida Educational Consortium (NEFEC) will be handling the logistics for Summer Literacy Institute. The event will be held in the Orlando, Florida region and will require hotel accommodations.We anticipate needing approximately 2400 room nights total for this event. Participants attending the training session will need accommodations Tuesday June 11, 2024 through Thursday June 13, 2024, 500 Room Block for Tuesday June 11th and 950 Room Block for the two remaining nights. Meeting Space arrangements will need to be provided at both events.
The North East Florida Educational Consortium (NEFEC) will be handling the logistics for ISRD 2024 Principals Institute The events will be held in the Orlando, Florida region and will require hotel accommodations. We anticipate needing approximately 540 room nights total for this event. Participants attending the event Monday July 22, 2024, through Friday July 26, 2024.
Day: Mon Tue Wed Thu
Date: 7/22 7/23 7/24 7/25
Rooms 25 250 250 15
Total Room Nights: 540
Meeting Space arrangements will need to be provided at both events.